Parish Council meeting minutes, May 2012

Annual Meeting of the Parish Council held on Thursday, 10th May 2012 at 8pm in the Village Hall.


Cllr. P. Sillibourne in the Chair, Cllr A. Beaney, Cllr. S. Denis, Cllr. D. Guy, Cllr. Mrs T. Cliffe-Harrison, Cllr. Mrs F. Burt, Cllr. Mrs A. Tanton and the Clerk, Mrs M. C. Shaw.

In Attendance

8 Parishioners.

Election of Chairman

Cllr. P. Sillibourne declined to be nominated as Chairman.Cllr. D. Guy proposed Cllr. S. Denis, seconded by Cllr. Mrs T. Cliffe-Harrison, there being no other nominations, Cllr. Denis  duly elected as Chairman signed his “Declaration of Acceptance  of  Office”, which was countersigned by the Proper Officer of the Council.Cllr. Denis thanked Cllr. Sillibourne for all his work as Chairman for the last 21 years and this was supported by all present.

Election of Vice-Chairman

Cllr. D. Guy was proposed by Cllr. F. Burt, seconded by Cllr. Mrs T. Cliffe-Harrison, there being no other nominations Cllr. Guy duly elected as Vice-Chairman.

Appointment of Representatives

Parish Forum – Cllr. D. Guy and Cllr. Mrs T. Cliffe-Harrison.
K.A.L.C. – Cllr. Mrs A. Tanton.
Police – Cllr. D. Guy.
Highways – Cllr. A. Beaney.

Declarations of Interest



The minutes had been circulated, these were proposed as a correct record by Cllr. D. Guy, seconded by Cllr Mrs F. Burt and unanimously agreed and duly signed by the Chairman.

Matters Arising

Local Needs Housing- Councillors had had the opportunity to view the house which was still empty, this being the only one to be shared equity and they were very impressed with this. The tenants had occupied the other house on 24th April.Costa Cottage, Tree felling

- reply from A.B.C. Planning Officer - this is still being investigated regarding Enforcement action issued for the site.

Carters Field car park etc., 

- Cllr. Mrs T. Cliffe-Harrison had spoken with Mr Murray regarding Bromley Green Hall and he had suggested that Councillors may wish to have a site visit on 9th June, and this was accepted.  Cllr. A. Beaney had put some loads of road planings a year or so ago on the car park, but this is being churned up by vehicles.

Millennium Sign and Flag Pole

- Cllr. P. Sillibourne had met   Mr Bridges.  Discussion took place on the best method of removing these and when was a mutually convenient time, to be agreed.  It was suggested that the Millennium sign could be fixed to the post of the wrought iron Village sign.

Playground equipment– Nothing further on the Grant Application The slide has not been dismantled yet.


K.A.L.C. Minutes.
A.B.C. Chilmington Green Area Action Plan
Clerks & Councils Direct
Ashford Voice
K.C.C. Commissioning Plans for Education Provision 2012 - 2017.

Highways & Byways

Cllr. A. Beaney reported that Mr Kevin Gore at K.C.C. Highways was under the impression that the water outside “The Stacks” had been dealt with, therefore a new “job order” will now be required. Several pot-holes have been repaired, but others require attention and will be reported.  Numerous drain gullies need emptying/cleaning at the entrance to Oak Ridge and at Swedish Houses.

Bromley Green Notice Board

After discussion it was agreed that this should be positioned on the Highways verge near to the Telephone Box rather than  on private property.  The appropriate license to be applied  for from K.C.C..

Queens Jubilee

It was unanimously agreed that in order to benefit from the Insurance cover, this group will be a sub-committee of the  Parish Council and Cllr. Mrs A. Tanton had been co-opted onto this Committee.The Chairman adjourned the meeting at 8.30 p.m. to allow public discussion on this event.

Permission has been received for the Beacon, which will be lit at 10.30 p.m. by Cllr. P. Sillibourne.

Mrs Fran Cross gave an update on the celebration arrangements. The Children are to be presented with Commemorative medals.  Invitations are to be issued to all residents and details will be published in the Parish Magazine.

The meeting reconvened at 8.40 p.m.

Web site

The Registration of the web-site name has been approved, and is and is now active.  It was agreed that this should be publicised in the Parish Magazine.The signed Minutes will be shown there together with any Planning Applications etc., available via the A.B.C. site.Useful information and coming events.It was also agreed that the Village Hall should be on the site.Councillors were to give thought to the amount of their personal information that is displayed.


Treasurers Account  £1,367–95K.A.L.C. Subscription - It was proposed by Cllr. P. Sillibourne, seconded by Cllr. D. Guy that membership should continue and this was unanimously agreed.

Cheques were drawn:-K.A.L.C. Subscription details £234–37 + V.A.T. £46–87. Total £281–24.

Aon Insurance, Combined Insurances, £501–25.Kent & Sussex Accountancy Services, PAYE payroll accounting  2011/2012 £75–00 plus V.A.T. £15–00 total £90–00.HCI Data Limited, Website Registration Fee £108-00 plus V.A.T. £21–60 Total £129–60.S. Denis, Domain and Registration Annual Fee  £16–54.It was proposed by Cllr. Mrs F. Burt that a donation of £100 be given towards the Jubilee Party Celebrations, seconded by Cllr. T. Cliffe-Harrison and unanimously agreed.  To be paid on receipt of invoices.

It was necessary to update the Bank Mandate signatories, it was agreed that Cllr. S. Denis and Cllr. D. Guy become additional signatories to the account, and forms were duly completed.


12/00468/ASMr Steve Morgan, Woodreeve Farm, Capel Road, Ruckinge. Proposed garage building.The application was supported with the restriction that this should not be converted to a separate dwelling in the future.12/00469/AS Mr Steve Morgan, Woodreeve Farm, Capel Road, Ruckinge. Proposed two storey side extension. The application was supported.

Public Time

The meeting was adjourned at 9.05 p.m. for Public Participation.Discussion on the Meadow View Estate and the various planning aspects took place, the extractor fan had now been moved inside, the odour having been detected by A.B.C. Environmental Health dept.  Concern about the parking facilities that although allocated to individual units are not adhered to causing noise and visual disturbance to adjoining neighbours.The AE566 had had work done but then a van became stuck trying to use it and ruined all the good work which K.C.C. had done.The meeting reconvened at 9.20 p.m.

Any Other Business

Councillors had had a site meeting at Meadow View Industrial Estate at the invitation of Mr Thomas, and were able to view the planning concerns of the adjoining neighbours.Regarding Silver Birches Caravan Park, it was understood that the 1989 permission is valid and work is progressing on this, and that an appeal is being made against the recent refusal by   A.B.C.

Date of the Next Meeting

The date of the next meeting was agreed for Thursday, 14th June 2012 at 8 p.m. in the Village Hall.There being no further business the Chairman declared the meeting closed at 9.45 p.m.