Parish Council meeting minutes, March 2013

Meeting of the Parish Council held on Thursday, 14th March 2013 at 8pm in the Village Hall.

Present

Cllr. S. Denis in the Chair, Cllr. A. Beaney, Cllr. D. Guy, Cllr. P. Sillibourne, Cllr. Mrs T. Cliffe-Harrison, Cllr. Mrs A. Tanton and the Clerk, Mrs M. C. Shaw.

Apologies

Cllr. Mrs F Burt. Members were saddened to learn of the death of Mrs Burt’s husband and sent their sincere condolences to her.

In attendance

Cllr. W. Howard, Borough Councillor

Declarations of Interest

Cllr. A. Beaney on Village Hall and Snave Wind Farm.

Minutes

The minutes of the previous meeting had been circulated, these were proposed as a correct record by Cllr. A. Beaney, seconded by Cllr. Mrs A. Tanton and unanimously agreed and duly signed by the Chairman, Cllr. S. Denis.

Matters Arising

Overgrown Hedges

– there is only one remaining hedge requiring attention – Chairman will follow up.

Sewage problems along Bromley Green Road

– Cllr. Mrs A. Tanton had been met by Christine Thomas-Snell from Southern Water Customers Services.  Southern Water need formal approval fore their Contractors will be able to investigate the required work.

Fly-tipping

– more had been dumped at Carters Field.

Emergency Planning 

– Cllr W. Howard gave brief details of this, which could give details of contacts for the Village Halls, who has chain saws etc., etc.

Villages Oil buying scheme

– the idea of a flyer could be considered in September.

Fire Hydrants – the Clerk had circulated the details of the locations.

 Correspondence

Finance

Treasurers Account  £6,149.14
Cheques were approved and drawn:-Mrs M. Shaw, Clerks Salary 1st January 2013 to 31st March 2013 £512–20
HMRC PAYE 1st January 2013 to 31st March 2013  £127–80
Mrs M. Shaw, Administration expenses £113–65
Kent & Sussex Accountancy Services, Payroll services £30 + VAT £6 total  £36–00Donations – the Bromley Green Residents Association Financial Statement was discussed, new members are required and at the proposed meeting to discuss the sewage problems with Southern Water it was hoped that volunteers would come forward.  It was agreed that a representative/s be invited, as usual, to attend the Parish Meeting in May.Cllr. A. Beaney explained the finances of Ruckinge Village Hall, it was agreed that a Grant be applied for from Ashford Borough Council.It was proposed by Cllr. P. Sillibourne, seconded by Cllr. Mrs T. Cliffe-Harrison to donate £750 to each hall.

Cheques drawn accordingly – Ruckinge Village Hall  £750

Bromley Green Residents Association £750

Planning

13/00160/AS  Mr Andy Metland, Canal Farm, Hamstreet Road, Ruckinge.Conservatory rear extension. The application was supported.
Approval received:
13/00048/AS   Mr M. Rawling, Scutari, Hamstreet Road, Ruckinge. Demolition of existing house and construction of replacement new dwelling and detached garage/car port building.

Millennium Sign and Flag Pole

Nothing further.  The Millennium sign will be renovated as soon as possible.

Carters Field

Letter from Mr R. Knights Agent, Graham Boulden, formally giving notice of ceasing the grazing as of the 31st March 2013. Clerk to acknowledge Mr Bouldens letter, and a short letter of thanks to Mr R. Knight.
An audit of the field needs to take place to assess what is required, fencing, mowing etc.  Thanks were expressed to the sub-committee and it was agreed that this committee continues.  Terms of reference to be discussed in due course.  Parishioners are to be updated via the Parish Magazine and the web-site.

Fields In Trust

A copy of The Deed of Dedication had been forwarded to N.A.L.C. via K.A.L.C for Legal advice.

Silver Birches

Nothing further.

Snave Wind Farm

A Public Meeting will be held at Newchurch on 21st March 2013. A letter had been received from A.B.C who had received an informal enquiry regarding this, the Clerk had responded that the Parish Council had discussed this at their previous meeting with parishioners present and had had a “poll” on their web-site and this proposal was objected to.

Highways & Byways

AE550 – this is now not accessible even for farm vehicles due to four-wheel drive making seriously deep ruts.  The Police do have a specialist squad that follow up these complaints. It was suggested that it is requested that this be declassified from BOAT to a Byway, however, it was understood that BOATS no longer exist. Cllr Mrs A. Tanton will investigate further.
Cllr. D. Guy raised these problems at the recent Police Commissioners meeting.
Numerous pot-holes had been reported – some had been repaired but not too well. The one opposite Carter Farm has been reported on numerous occasions and has caused severe damage to some vehicles.

Web site

The “hits” are continuing to increase.  More information features are being added..

Borough Councillor

Cllr. W. Howard had already addressed items of interest to the Parish Council. Recycling facilities were discussed and more details would be obtained.  It was understood that this would continue until 2015.An election would be held for the vacant Borough Councillor seat due to the sudden death of Cllr. Peter Wood, in the meantime Cllr. Howard would assist with any matters. The Chairman extended the Councils condolences to the Borough Council and Cllr. Woods family.

Any Other Business

The Historical Society had changed its name to the Heritage Society had asked if they could be the Custodian of the Parish artifacts, further information is required.  The Chairman will contact their Chairman.
Letter from Catherine Hughes and Associates regarding the Hop Dog Oast planning application, this was read to the meeting and was noted.

Date of the Next Meeting

The date of the next meeting was agreed for Thursday, 11th April 2013 at 8 p.m. in the Village Hall. There being no further business the Chairman declared the meeting closed at 9:55p.m.