Parish Council meeting minutes, June 2014

Meeting of the Parish Council held on Thursday, 12th June 2014 at 8pm in the Village Hall.


Cllr. S. Denis in the Chair, Cllrs.  P. Sillibourne, D. Guy, A. Beaney, Mrs F. Burt. Mrs T. Cliffe-Harrison, Mrs A. Tanton and the Clerk, Mrs  M. Shaw.


The minutes of the previous meeting had been circulated, these were resolved as a correct record, proposed by Cllr. D. Guy seconded by Cllr. Mrs T. Cliffe-Harrison.

Matters Arising

Sewage problems along Bromley Green Road – some work has apparently been done, during this they have located several illegal” connections of rainwater goods to the sewer. The schedule of works is scheduled to be completed by the end of June 2014.



Treasurers Account  as at 31st May 2014 £ 12,621 - 67
Cheques were approved and drawn:-
K & S Accountants, PAYE  payroll fees    £ 108 – 00
Mrs M. Shaw, Salary (1st April 2014 to 30th June 2014)£ 569 - 35
Administration expenses (ditto)  £ 167 - 67H.M.R.C. PAYE  (ditto) £ 142 - 34
Aon Insurance  Combined insurances  £  475 – 35S.
M. Sillibourne, Mowing Carters Field,  £ 84 – 00Ruckinge P.C.C. donation towards churchyard mowing  £ 100 - 00
GLEAM, Subscription,  £ 15 – 00.


14/00551/AS  Aldworth, Bromley Green Road, Ruckinge. Proposed extensions to create upper floor and associated   alterations. The application was supported.
14/00564/AS  Hillside, Bromley Green Road, Ruckinge. Erection of a single storey front extension.  The application was supported.
Approvals received:-
14/00339/AS  Acorns, Bromley Green Road, Ruckinge 2 storey rear extension
14/00297/AS   Sutcliffe, Bromley Green Road, Ruckinge Conversion of garage to habitable accommodation and single storey side extension.

Carters Field/Bromley Green Hall

The  “Summer Fair” will be on Saturday, 5th July at 2 p.m. with the Mayor of Ashford, Cllr  J. Link and Mayoress, unveiling the Queen Elizabeth II Jubilee Cairn and Plaque at 2.15 p.m.   The event has been registered as “Have a Field Day” with “Fields In Trust” who will provide a £ 100 events pack.   It is anticipated that there will be various stalls, field games, a Line-dancing demonstration etc.
Volunteers were required to help on the day and this will be mentioned on the web-site.The quotations for the fencing had been circulated to Councillors prior to the meeting, it was proposed by Cllr. P. Sillibourne, seconded by Cllr. A. Beaney to accept the quotation from Mr M. Baldock in the sum of £ 625 – 00, being   £ 100 cheaper than the other quotation, also this fence will then match the existing.The boundary fencing has been inspected, gates need replacing,  and it was agreed that some of the trees may need pollarding, Cllr D. Guy will consult with a local tree surgeon.  Cllr. A. Beaney had some gates which could be utilised.
Cllr. D. Guy will circulate his audit report on Carters Field.It was agreed that the grass needs mowing again.Following advice from NALC it was agreed that the “Fields in Trust” agreement needs to be publicised for public consultation, and that certain sections especially 3.1 needs to be amended regarding the actual use.  It was resolved that this be re-phrased as, communal leisure, eco-mowing, proposed by Cllr. Mrs F. Burt, seconded by Cllr. A. Beaney.The sign needs be re-painted to read “Queen Elizabeth II Carters Field”.

Highways & Byways

Nothing further on the ”red” tarmac.More pot-holes have been reported.Public Right of Way AE566, Cllr. S. Denis has forwarded photographs to K.C.C. Highways PROW.The Internal Drainage Board are “minded” to provide 2 loads towards its reinstatement.There had been no response from the owners of the overgrown hedges – a letter to be sent to K.C.C. Highways requesting their assistance.

Web site

The hits are increasing especially near to the Parish Magazine publication date.Councillors were asked to consider if they wish their email addresses to be published on the site.

Village Hall Deeds

The Land Registry are currently inundated with applications, no more information had been requested, so it could be a further wait of up to another four/five weeks.

Churchyard Contribution

It was proposed by  Cllr A. Beaney, to donated £ 100 towards  the mowing of the Churchyard, seconded by Cllr. Mrs. F. Burt and unanimously agreed.

Village Hall Deeds

Nothing further.

Village Hall Valuation

Three quotations had been received to provide a valuation of the Village Hall:Caxton’s Chartered Surveyors, Canterbury, (email Chairman), £ 950-00 + V.A.T.John Bishop and Associates, High Halden, (telephone Clerk), £ 500 – 00 + V.A.T.Taylor/Riley, Ashford  (email Chairman),  £ 400 – 00 + V.A.T.

Hobbs Parker, Ashford (letter, Clerk) Angela Hirst, Hamstreet (telephone, clerk),and Stanley Hodgson, Rye (telephone, Clerk) had declined to quote.

It was agreed to leave for the time being.

Village Hall Condition

Cllr A. Beaney read his Annual Committees report.  He detailed further repairs that are needed, the ceilings in the outer rooms need to be re-done and the toilets redecorated, there rising damp in the store room, these will cost in the region of £ 2,000 – 00.

Borough Councillor

Cllr. Martin gave an update on the proposals for M20 Junction 10.  Also that no more homes would be built than are in the Core Strategy.  A leaflet will be circulated to all households regarding A.B.C. spending and what they actually do.

Items of Interest

It was mentioned that French coaches are discharging their passengers at Henwood Estate and being continental coaches this means that they disembarking into the path of oncoming vehicles.Cllr. D. Guy and Cllr A. Beaney reported on the S.O.M.B.R.E. meeting regarding the proposed wind Farm at Snave.  It was agreed that this be publicised on the web-site for comments.At the previous meeting held on 14th February 2013 it was suggested that a contribution be given to the Oil Buying Group to help with their publicity, this will cost in the region of  £ 66.  Amount to be decided at the next meeting.

Mr Charlie Chaplin is leaving the village, it was agreed that a letter of thanks be sent thanking him for raising the flag and all his help in its relocation.  It was hoped that Mr Keith Catchpole will take on the task.

Mr Robin Greenfield has decided to retire from mowing the children play area at Carters Field, it was agreed to write and thank him for carrying out this work for numerous years.Concern had been expressed by a person from Bilsington regarding the HGV’s passing along the Hamstreet Road towards Bilsington, with alleged destinations.  As the actual destinations are unknown, no action will be taken..

Date of the Next Meeting

The next Meeting was agreed for Thursday 10th July 2014 at 8 p.m.There being no further business the Chairman declared the meeting closed at 9.35 p.m.