Parish Council meeting minutes, October 2020

RUCKINGE PARISH COUNCIL MINUTES OF THE ORDINARY PARISH COUNCIL MEETING HELD AS A VIDEO-LINKED MEETING DUE TO ALTERNATIVE LOCKDOWN MEASURES DUE TO THE CORONA VIRUS ON THURSDAY 8TH OCTOBER 2020 COMMENCING AT 6.30 PM

PRESENT: Cllr P Sillibourne (Chair), Cllr J Reid (Vice Chair), Cllr A Beaney, Cllr T Cliffe-Harrison & Cllr M Pepper, Cllr A Rylands & Cllr D Archer

PARISH CLERK: Ms C Laming

BOROUGH COUNCILLORS: Cllr Linda Harman

COUNTY COUNCILLOR:

MEMBERS OF THE PUBLIC: There were no members of the public attending.

  1. INTRODUCTION

  2. APOLOGIES FOR ABSENSE Cllr Mike Angell

  3. APPROVAL OF REASONS FOR APOLOGY FOR ABSENCE

  4. DECLARATIONS OF PECUNIARY AND SIGNIFICANT INTEREST Declarations of Pecuniary Interest There were no Declarations of Pecuniary Interest.

Declarations of Significant Interest. There were no Declarations of Significant Interest.

Updating of Declarations of Interest for the Code of Conduct Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.

Councillors are also reminded of their common-law responsibilities with regard to pre-determination and fettering of discretion in relation to agenda items.

  1. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING & MATTERS ARISING FROM THE PREVIOUS MINUTES Minutes of the meeting held on Thursday 10th September 2020 were amended and accepted and it was unanimously agreed that Cllr P Sillibourne should sign them.
    Proposed Cllr D Archer Seconded Cllr M Pepper

Cllr P Sillibourne asked for the confirmation that the letters to both the Church Hall and Football team were sent. Cllr L Harman, Cllr D Archer and the Clerk will draft a letter direct to the Church Hall owner. The concern with the overgrown hedges were also raise. The Council did not cut any of the offending hedges only the verges. There is an online reporting tool on the KCC website. A letter to be posted to the private landowners to ask to keep the highways clear. A link to be added to the website to make it easier to report was suggested and agreed.

  1. ELECTION OF CHAIRMAN (this item was discussed and moved to after No.10 The Chairman’s Report) Cllr J Reid agreed to accept the position of Chairman. Proposed Cllr P Sillibourne Seconded Cllr A Beaney Cllr J Reid will sign his declarations of Acceptance of Office.

  2. PUBLIC INTERVAL There were no members of the public present.

  3. PLANNING Discussion and Decision on action to be taken on any other matters related to Planning issues within the Parish Please see attached list for decisions on current applications.

  4. CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS

EMAIL CORRESPONDENCE BROUGHT TO THE ATTENTION OF THE MEETING All emails are forwarded to all Councillors A complaint was received by Cllr P Sillibourne by someone that walks the footpath south of Bromley Green down to the Silver Birches Caravan site. Cllr P Sillibourne and Cllr J Reid walked part of the footpath and discovered it was blocked with trees and brambles. The Parish will follow this up.

Account Balance & Payment of Accounts The September bank statement was e-mailed over to the Councillors. The following accounts were signed off for payment: Clerk’s Salary - £300.00

Clerk’s Expenses - £99.06

KALC Clerks Conference (50%) - £30.00

SLCC Membership (50%) - £75.00

Internal Auditor - £75.00

Proposed Cllr A Beany Seconded Cllr T Cliffe-Harrison

Internet Banking Nothing to report.

Parking – Oakridge Borough Cllr Linda Harman has asked residents in the current newsletter to write the Clerk with their thoughts.

The Old Church Hall It has been agreed that the Council will draft a letter to the owner.

Defibrillator Nothing to Report.

Dynamic Councillors Course Cllr A Rylands, Cllr T Cliffe-Harrison and Cllr J Reid have expressed their interest in attending the course.

  1. CHAIRMAN’S REPORT Cllr P Sillibourne thanked Cllr M Pepper & Cllr J Reid for helping with the Ragwort in Carters Field. It was reported that most of the cracks have closed in the field with the exception of a few larger ones. The ragwort is dying in many places, but new shoots are showing outside of the circles. The field will need mowing once more before the Winter. Cllr P Sillibourne brought up the footpath complaint previously. Cllr P Sillibourne has stepped down from Chairman and proposed that Cllr J Reid becomes Chairman. Proposed Cllr P Sillibourne Seconded Cllr A Beaney

  2. BOROUGH COUNCILLORS REPORT Cllr L Harman had an online meeting with Southern Water regarding Bromley Green Road. Unfortunately, the meeting was disappointing as it was discussed what will be done to investigate the issues that have been ongoing for years rather than outlining the proposal with regards to solving the issues with the drainage. However, the positive is that they will be installing means of collecting data from within the system and then this data will then be used to review the situation with regards to flows. After the Winter there will be a revaluation. Cllr L Harman was in touch with a couple of residents following the severe weather. Tankers were already present before the rain to prevent possible flooding. A couple of residents reported back up in their system, but this was resolved quite quickly. It is hoping that a newsletter will be issued to all residents in Bromley Green Road hoping that there will be a system put in places which will make reporting issues easier for residents. Cllr L Harman reported that most of the activity that she has been involved in is around planning because the government is dramatically proposing changes to planning which will effectively reduce the opportunities for residents to make comments on planning applications. The Planning Committee at the council have put forward a response to the government.

  3. COUNTY COUNCILLORS REPORT Nothing to Report.

  4. RUCKINGE PARISH WEBSITE The website is now live, and the management will be passed on to the Clerk. A thank you to Dr Denis from all the Councillors.

  5. RUCKINGE VILLAGE HALL AND BROMLEY GREEN HALL Cllr A Rylands reported the Bromley Green Hall has commenced its hiring to regular users. A thank you from the dance teacher to Judith and Nigel Hunt for the help in making the hall ‘covid’ safe. The Clerk is to contact Ruckinge Village Hall with regards to their latest set of accounts.

  6. HIGHWAYS & PUBLICS RIGHT OF WAY Cllr A Beaney reported a pothole on the B2067 on the KCC ‘Report and Track’ website back in September only to discover when following it up that a completely wrong address was associated to it. The report will have to be submitted again.

  7. ITEMS FOR INCLUSION ON THE NEXT AGENDA

  8. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

DATE OF NEXT MEETING & ANNUAL PARISH MEETING: Thursday 12th November 2020 from 6.30pm on Zoom

There being no other business the meeting closed at 8.01pm.

RECORD OF PLANNING APPLICATIONS 2020 SEPTEMBER – OCTOBER

18/01831/AMND/AS Norfolks, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EG Revision to planning permission 18/01831/AS (first floor extension & recladding) to provide one central window on front elevation and remove one window on east elevation Comments by – N/A

Decision Notices/Updates received from ABC

20/01118/AS Brisley Farm buildings, Brisley Lane, Ruckinge, Kent, TN26 2PW Demolition of dilapidated storage barn and the construction of a steel framed agricultural storage barn Pending

20/00322/CONA/AS Noakes Farm, Ash Hill, Ruckinge, Ashford, Kent, TN26 2PE Part-discharge of condition 2 (related to the new agricultural barn only) Permit

20/01150/AS 1 Oak Ridge, Ruckinge, Ashford, Kent, TN26 2PA Part two-storey/part single storey side and rear extension; front porch Refuse

20/01165/AS Littlehaven, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EQ Erection of side and rear extensions with side dormer and rooflights; change to facing materials, alteration to vehicular access to provide crossover (revision to materials on planning permission 20/00529/AS) Permit