Parish Council meeting minutes, November 2020

RUCKINGE PARISH COUNCIL MINUTES OF THE ORDINARY PARISH COUNCIL MEETING HELD AS A VIDEO-LINKED MEETING DUE TO ALTERNATIVE LOCKDOWN MEASURES DUE TO THE CORONA VIRUS ON THURSDAY 12TH NOVEMBER 2020 COMMENCING AT 6.30 PM

PRESENT: Cllr J Reid (Chair), Cllr A Beaney, Cllr P Sillibourne, Cllr T Cliffe-Harrison, Cllr A Rylands & Cllr D Archer

PARISH CLERK: Ms C Laming

BOROUGH COUNCILLORS: Cllr Linda Harman

COUNTY COUNCILLOR: Cllr Mike Angell

MEMBERS OF THE PUBLIC: There were no members of the public attending.

1 INTRODUCTION

2 APOLOGIES FOR ABSENCE

Cllr M Pepper

3 APPROVAL OF REASONS FOR APOLOGY FOR ABSENCE

Proposed Cllr A Rylands Seconded Cllr T Cliffe-Harrison

4 DECLARATIONS OF PECUNIARY AND SIGNIFICANT INTEREST

Declarations of Pecuniary Interest There were no Declarations of Pecuniary Interest.

Declarations of Significant Interest. There was 1 declaration of significant interest, Cllr D Archer on his own garage application (20/01457/AS) Updating of Declarations of Interest for the Code of Conduct Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary. Councillors are also reminded of their common-law responsibilities with regard to pre-determination and fettering of discretion in relation to agenda items.

5 ACCEPTANCE OF MINUTES OF PREVIOUS MEETING & MATTERS ARISING FROM THE PREVIOUS MINUTES

Minutes of the meeting held on Thursday 8th October 2020 were amended and accepted and it was unanimously agreed that Cllr J Reid should sign them.
Proposed Cllr A Rylands Seconded Cllr J Reid

5a BOROUGH COUNCILLORS REPORT (moved from item no.11)

Cllr Linda Harman has agreed with Southern Water that they will monitor the situation in Bromley Green Road. Southern water has asked Cllr Harman to help them in communicating with households near a selection of pods such that they can install some equipment. This equipment, however, is quite large but is a temporary installation. The new equipment will send data about flows through the system so that Southern water can record what happens when and receive alerts should there be any incidents through weather. Cllr Harman also reported pollution in Stodmarsh Lakes. Ashford Borough Council have a situation where the Environmental Agency have identified pollution from Nitrates and Phosphates in the lakes and the River Stour into which most of the land in Ashford drains is a contributory into Stodmarsh Lakes. This mean s the Ashford Borough Council cannot make any planning approvals and about 85% of all the applications are affected by this. The Stodmarsh Lakes are a designated site of environmental significance and the laws affecting in places like Stodmarsh Lakes are governed by European Law. Cllr Harman also reported that she has received 2 responses with regards to the Oakridge Parking and that the residents are interested in the possibility of additional parking being created. Quotes to be requested for possible works.

6 ELECTION OF VICE CHAIRMAN

Cllr T Cliffe-Harrison agreed to accept the position of Vice Chairman. Proposed Cllr J Reid Seconded Cllr P Sillibourne

Cllr T Cliffe-Harrison will sign her declarations of Acceptance of Office.

7 PUBLIC INTERVAL

There were no members of the public present.

8 PLANNING

Discussion and Decision on action to be taken on any other matters related to Planning issues within the Parish Please see attached list for decisions on current applications.

9 CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS

EMAIL CORRESPONDENCE BROUGHT TO THE ATTENTION OF THE MEETING All emails are forwarded to all Councillors

An e-mail was received again with regards to the football usage at Carters Field. The Council object the proposal put forward by TSS Youth Football Club on the grounds of the lack of facilities and health and safety concerns.

Account Balance & Payment of Accounts

The October bank statement was e-mailed over to the Councillors.

The following accounts were signed off for payment:

Clerk’s Salary - £300.00

Chairman’s Expenses - £60.17

KALC Dynamic Councillor Course x 2 £120.00

Proposed Cllr T Cliffe-Harrison Seconded Cllr A Rylands

Internet Banking The bank has received the application for internet banking.

Parking – Oakridge

Borough Cllr Linda Harman also reported that she has received 2 responses with regards to the Oakridge Parking and that the residents are interested in the possibility of additional parking being created. A cost for this work to be to be looked into.

The Old Church Hall

The Church Hall is still being booked out despite Covid restrictions. The police were called but unsure if they attended the hall. Cllr D Archer to draft a letter with the Clerk to send to the owner.

Defibrillator

Cllr J Reid and Cllr T Cliffe-Harrison to meet to discuss the installation.

Dynamic Councillors Course

Cllr A Rylands, Cllr T Cliffe-Harrison and Cllr J Reid attended the course and found it very beneficial. Unfortunately, Cllr J Reid had internet difficulties and will be booked onto the course on the 3rd December along with Cllr A Beaney.

Dog Bin

A dog bin needs to be replaced by the west side of the canal bridge on the south bank. The Clerk to research suitable bins.

10 CHAIRMAN’S REPORT

The second National COVID-19 Lockdown started on 03 November and will continue until 02 December. Let’s hope that this will have the desired effect of dramatically reducing the number of COVID-19 cases nationally, though it should be noted that the South-East area has one of the lowest infection rates in the whole of the UK. Ashford Borough Council emailed the Clerk asking for publicity for an assistance programme for the elderly and infirm, called Ashford Lifeline. A copy of the poster they sent was displayed on both of our notice boards, and also in our new Parish website.

Three members of the PC attended the half-day course “Dynamic Councillor Webinar” through the Zoom computer application. Unfortunately, Cllr Reid’s internet connection was so appalling that he quit after about 45 minutes of hearing only every fourth word or being cut off frequently! Cllr Cliffe-Harrison and Cllr Rylands, however, both reported that the course was very useful and instructive. Cllr Reid plans to attend the next planned webinar.

With the arrival of torrential rain, so did three yellow MTS tankers to remove the excess from the sewage “pods” along Bromley Green Road! They do appear to be doing a good job as I have not yet heard of any flooding along the road. Hopefully the Southern Water “investigations” into the failure of the entire sewage system will not take long and we will hear from them about what they plan to do to repair/rectify the entire system.

The outgoing Chairman of the PC kindly gave Cllr Reid a “socially distanced” tour of the Parish to teach him a little of the history and geography of the Parish. This was very interesting.

Cllr Rylands has kindly agreed to walk the public right of way from Capel Road to Ashford Road. This has become blocked in a few places, we believe, and a report needs to be submitted to Ashford Borough Council, or the Environment Agency so that trees and other obstructions are removed.

11 BOROUGH COUNCILLORS REPORT

See item 5a.

12 COUNTY COUNCILLORS REPORT

Nothing to Report.

13 RUCKINGE PARISH WEBSITE

The website is now live and we have added various items to it over the past few weeks.

14 RUCKINGE VILLAGE HALL AND BROMLEY GREEN HALL

Cllr A Rylands reported the Bromley Green Hall has ceased for the 4-week lockdown period. Cllr A Beaney reported that the Village Hall will need a cupboard built to archive the numerous boxes. Cllr A Beaney will meet with the Carpenters for quotes and agreed for a Carpenter that was recommended by the Clerk to contact him.

15 HIGHWAYS & PUBLICS RIGHT OF WAY

Cllr A Beaney reported the white lines at the bottom of Ash Hill back in July but nothing has been done yet. The hole in the road which is on the B2067 was reported on 9th September. Despite the 2 trucks turning up and viewing the hole nothing was done and they left the site. One side of Ash Hill the hedge has been cut but the other side has not nor has the hedges on Diamond Hill. Cllr A Beaney reported that the Ruckinge Bridge weak bridge sign is also falling over and is covered with brambles and will report it online.

16 ITEMS FOR INCLUSION ON THE NEXT AGENDA

17 FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

DATE OF NEXT MEETING & ANNUAL PARISH MEETING

Thursday 10th December 2020 from 6.30pm on Zoom.

There being no other business the meeting closed at 8.07pm

RECORD OF PLANNING APPLICATIONS 2020 OCTOBER-NOVEMBER

20/01350/AS The Bungalow, Longacres, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EG Certificate of Lawful Development - Existing use of The Bungalow as a separate residential dwelling Comments By 1st November 2020 – No Comment

20/01414/AS Wychwood Cottage, Stonegate Lane, Ruckinge, Ashford, Kent, TN26 2PR Removal of agricultural occupancy condition (v) on planning reference WE/6/71/28 Comments By 15th November 2020 - Support

20/01457/AS 1 The Row, Hamstreet Road, Ruckinge, Ashford, Kent, TN26 2NY Rear extension and front/rear dormers to rear garage to provide guest bedroom/home office Comments By 22nd November 2020 - Support

Decision Notices/Updates received from ABC

18/01831/AMND/AS Norfolks, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EG Revision to planning permission 18/01831/AS (first floor extension & recladding) to provide one central window on front elevation and remove one window on east elevation Comments by – N/A

20/01150/AS 1 Oak Ridge, Ruckinge, Ashford, Kent, TN26 2PA Part two-storey/part single storey side and rear extension; front porch Refuse

20/01165/AS Littlehaven, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EQ Erection of side and rear extensions with side dormer and rooflights; change to facing materials, alteration to vehicular access to provide crossover (revision to materials on planning permission 20/00529/AS) Permit