Parish Council meeting minutes, December 2020

RUCKINGE PARISH COUNCIL MINUTES OF THE ORDINARY PARISH COUNCIL MEETING HELD AS A VIDEO-LINKED MEETING DUE TO ALTERNATIVE LOCKDOWN MEASURES DUE TO THE CORONA VIRUS ON THURSDAY 12TH NOVEMBER 2020 COMMENCING AT 6.30 PM

PRESENT: Cllr J Reid (Chair), Cllr T Cliffe-Harrison (Vice Chair), Cllr A Beaney, Cllr P Sillibourne, Cllr A Rylands & Cllr A Beaney PARISH CLERK: Ms C Laming
BOROUGH COUNCILLORS: COUNTY COUNCILLOR: Cllr Mike Angell MEMBERS OF THE PUBLIC: There were no members of the public attending.

1 INTRODUCTION

2 APOLOGIES FOR ABSENSE

Cllr Linda Harman & Cllr D Archer

3 APPROVAL OF REASONS FOR APOLOGY FOR ABSENCE

Proposed Cllr J ReidSeconded Cllr A Beaney

4 DECLARATIONS OF PECUNIARY AND SIGNIFICANT INTEREST

Declarations of Pecuniary Interest There were no Declarations of Pecuniary Interest.

Declarations of Significant Interest.

There were no Declarations of Significant Interest.

Updating of Declarations of Interest for the Code of Conduct Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.

Councillors are also reminded of their common-law responsibilities with regard to pre-determination and fettering of discretion in relation to agenda items.

5 ACCEPTANCE OF MINUTES OF PREVIOUS MEETING & MATTERS ARISING FROM THE PREVIOUS MINUTES

Minutes of the meeting held on Thursday 12th November 2020 were amended and accepted and it was unanimously agreed that Cllr J Reid should sign them.
Proposed Cllr A BeaneySeconded Cllr A Rylands

6 PUBLIC INTERVAL

There were no members of the public present.

7 PLANNING

Discussion and Decision on action to be taken on any other matters related to Planning issues within the Parish.Please see attached list for decisions on current applications.

8 CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS

EMAIL CORRESPONDENCE BROUGHT TO THE ATTENTION OF THE MEETING All emails are forwarded to all Councillors

Account Balance & Payment of Accounts The November bank statement was e-mailed over to the Councillors.

The following accounts were signed off for payment:

Clerk’s Salary - £300.00 BlueSky Logic (Website) - £96.00 KALC Dynamic Councillor Course x 2 £120.00

Proposed Cllr M PepperSeconded Cllr A Beaney

Precept 21/22 It was agreed that the 2021/2022 Precept to remain the same.

Internet Banking There has been no update from Lloyds bank with regards to the access to Internet Banking. Cllr J Reid to chase them up.

**Parking – Oakridge The parking at Oakridge was discussed and whether the Parish should take ownership. It was agreed to discuss it again next year.

The Old Church Hall A notice has been placed on the tree overlooking the Old Church Hall which reads ‘this is a quiet zone, please observe’.

Defibrillator Nothing to report. Cllr J Reid and Cllr T Cliffe-Harrison will meet in the New Year to discuss installation.

Dynamic Councillors Course Cllr J Reid & Cllr A Beaney attended the course and found it very beneficial.

Dog Bin Nothing to Report. The Clerk will research a suitable replacement bin for the area west side of the canal bridge on the south bank. New Storage Cupboard in Ruckinge Village Hall

3 quotes were obtained. Mr Mark Benson has been offered the job.

Proposed Cllr P SillibourneSeconded Cllr T Cliffe-Harrison

It was also discussed that the Parish notice boards need either replacing or repairing. Cllr A Beaney to ask the carpenters to quote and the Clerk to research 1 new noticeboard.

9 CHAIRMAN’S REPORT

A chain of very solid concrete crash barriers has appeared on the Hamstreet Road out of Ruckinge, to prevent a repetition of the landslide which caused a partial blockage a couple of months ago. It appears to be fit for the purpose. MTS tankers have been very much in evidence along Bromley Green Road in the past few weeks. Three of them at times. They were much needed over the 24-hour period when there was heavy rain followed by snow (which settled for several hours). However, there was still evidence of flooding in a few places along the road, at which time one resident photographed two tankers, both parked at drain points, and both obviously inactive. Lots of people have already made grand efforts to decorate the outsides of their houses with Christmas lights. It has made the whole Parish look so cheery and pretty in these strange Coronavirus days. Thank you to all.

10 BOROUGH COUNCILLORS REPORT

I have been working with Southern Water and a new telemetry system is now in place on 4 PODS in Bromley Green Road and 3 on the main Hamstreet/ Ashford Road. The installations are temporary and aim to collect information about flows through the laterals and PODS that will enable investment decisions in the New Year. There has been considerable disquiet from several properties that suffered backed up drains when heavy rain came a couple of weekends ago. One resident has written to Myself and to Damian Collins. I have continued to raise this issue in Ashford Borough Council and wrote directly to the Southern Water project team and to the Customer Services Manager immediately after the last bout of heavy rain. I did not get a response from them, but I hope my email has initiated clearer instructions being transmitted to MTS, the tankering service, such that tankering will now continue after 11.00pm if it is raining heavily. The Parish Council should be aware that this may irritate residents that do not have drainage issues but are disturbed by the tanker engine noise. If Southern Water receive complaints about noise disturbance, the tankers will cease operation until next morning. I hope that residents will be tolerant for the sake of their neighbours who live in fear of their bathrooms being flooded very unpleasantly. Ashford Borough Council Deputy Head of Planning has been asked to make contact with Southern Water and to assist in demanding a solution for Bromley Green Road.

I made enquiries to ABC Corporate Planning to find out what is involved in land transfer (Oak Ridge) but have yet to receive a response. I will chase to have this information for the next meeting, and then will also speak to Darren Godden about costs to flatten and surface the area.

11 COUNTY COUNCILLOR’S REPORT

Nothing to Report.

12 RUCKINGE PARISH WEBSITE

Nothing to Report. A handover will happen in January 2021.

13 RUCKINGE VILLAGE HALL & BRONLEY GREEN HALL

The halls are still not in use. Part of the Covid grant has been used to replace the flooring in Ruckinge Village Hall.

14 HIGHWAYS & PUBLICS RIGHT OF WAY

Cllr T Beaney reports that the hole which was reported on the 9th September has still not been filled but will be early in the New Year. The hedges have been cut on Ash Hill but the council have not done what they have said they will do on Diamond Hill. Contact need to be made with the council to cut back the hedges and trim the verges in this area.

15 ITEMS FOR INCLUSION ON THE NEXT AGENDA

16 FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

DATE OF NEXT MEETING & ANNUAL PARISH MEETING

Thursday 11th February 2021 from 6.30pm on Zoom. There being no other business the meeting closed at 8.50pm.

RECORD OF PLANNING APPLICATIONS

2020

NOVEMBER - DECEMBER

20/01645/AS The Nook, Marsh Road, Ruckinge, Ashford, Kent, TN26 2NZ Proposed two storey front extension, rooflights to rear Comments By 24th December 2020 - SUPPORT

20/01676/AS 1 Oak Ridge, Ruckinge, Ashford, Kent, TN26 2PA Two storey side and single storey rear extension; front porch; front & rear window Comments By 28th December 2020 - SUPPORT

20/01684/AS Noakes Farm, Ash Hill, Ruckinge, Ashford, Kent, TN26 2PE Lawful development certificate - existing - confirmation that planning permission ref: 20/00322/AS has been lawfully implemented and is now extant Comments By N/A

Decision Notices/Updates received from ABC

20/01350/AS The Bungalow, Longacres, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EG Certificate of Lawful Development - Existing use of The Bungalow as a separate residential dwelling Existing Use/Development is Lawful

20/01414/AS Wychwood Cottage, Stonegate Lane, Ruckinge, Ashford, Kent, TN26 2PR Removal of agricultural occupancy condition (v) on planning reference WE/6/71/28 Permit

20/01457/AS 1 The Row, Hamstreet Road, Ruckinge, Ashford, Kent, TN26 2NY Rear extension and front/rear dormers to rear garage to provide guest bedroom/home office Permit

18/01831/AMND/AS Norfolks, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EG Revision to planning permission 18/01831/AS (first floor extension & recladding) to provide one central window on front elevation and remove one window on east elevation Amended Plans Approved