Parish Council meeting minutes, March 2021

RUCKINGE PARISH COUNCIL MINUTES OF THE ORDINARY PARISH COUNCIL MEETING HELD AS A VIDEO-LINKED MEETING DUE TO ALTERNATIVE LOCKDOWN MEASURES DUE TO THE CORONA VIRUS ON THURSDAY 11TH MARCH 2021 COMMENCING AT 6.30 PM

PRESENT: Cllr J Reid (Chair), Cllr T Cliffe-Harrison (Vice Chair), Cllr A Beaney, Cllr P Sillibourne, Cllr M Pepper

PARISH CLERK: Ms C Laming

BOROUGH COUNCILLORS: Cllr Linda Harman

COUNTY COUNCILLOR: Cllr Mike Angell

MEMBERS OF THE PUBLIC: There was one member of the public attending.

1 INTRODUCTION

2 APOLOGIES FOR ABSENSE

There were no apologies for absense from Cllr D Archer.

3 APPROVAL OF REASONS FOR APOLOGY FOR ABSENCE

4 DECLARATIONS OF PECUNIARY AND SIGNIFICANT INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest.

Declarations of Significant Interest.

There were no Declarations of Significant Interest.

Updating of Declarations of Interest for the Code of Conduct

Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.

Councillors are also reminded of their common-law responsibilities with regard to pre-determination and fettering of discretion in relation to agenda items.

5 ACCEPTANCE OF MINUTES OF PREVIOUS MEETING & MATTERS ARISING FROM THE PREVIOUS MINUTES

Minutes of the meeting held on Thursday 11th February 2021 were amended and accepted and it was unanimously agreed that Cllr J Reid should sign them.
Proposed Cllr A Beaney Seconded Cllr T Cliffe-Harrison

6 PUBLIC INTERVAL

There was one members of the public present. A brief introduction from Mr David Robey who will be standing for the Conservatives for Ashford Rural South, in the Kent County Council Election on 6th May.

7 PLANNING

Discussion and Decision on action to be taken on any other matters related to Planning issues within the Parish.

Please see attached list for decisions on current applications.

8 CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS

EMAIL CORRESPONDENCE BROUGHT TO THE ATTENTION OF THE MEETING All emails are forwarded to all Councillors

Account Balance & Payment of Accounts The February bank statement were e-mailed over to the Councillors. The following accounts were signed off for payment:

Clerk’s Salary - £300.00

Clerks Expenses - £53.19

Proposed Cllr A Beaney Seconded Cllr T Cliffe-Harrison

Internet Banking Following on from further failures from Lloyds Bank it was unanimously agreed that the parish will move their banking to a new bank. The Clerk will start the process on this shortly. In the meantime, cheque payments are still the only way of payment.

The Old Church Hall Nothing to Report. The hall has not been used since Christmas.

Defibrillator Cllr J Reid and Cllr T Cliffe-Harrison are meeting with Mr Moon on Saturday 13th March 2021 to discuss the installation of the defibrillator. Notice Boards

Notice Board A quote for £546 has been received by JTL Construction and has been accepted by the Parish for the Notice Board replacement. The Clerk will contact Mr Langridge to confirm. The village hall notice board has already been repaired however the door has been blown open by the wind and the glass has smashed. Cllr A Beaney has ordered the glass replacement and will repair it.

Proposed Cllr J Reid Seconded Cllr A Beaney

Speeding (Bromley Green Road) Cllr T Cliffe-Harrison raised the concern of the speeding along Bromley Green Road. County Councillor Mike Angell advised the Parish to look at the KCC website as there are instructions on how to get speed limits changed. He will ask the District Manager to get the Speed Team to have a look and contact Chairman J Reid.

9 CHAIRMAN’S REPORT

Cllr J Reid spoke approved the purchase of condolence books in preparation of Operation London Bridge or Operation Forth Bridge. Cllr J Reid also expressed his delight in seeing a woman litter picking along Bromley Green Road.

10 BOROUGH COUNCILLORS REPORT

Cllr Harman reported that during the consultation period there was very little response regarding the removal of the Parish Council Grants. The Overview and Scrutiny Budget Task Group however highlighted that some Parish Councils would be disproportionately impacted by the removal of the Council Tax Support Grant. The Task Group proposed that the Cabinet considers a new one-off transitional grant payable in 2021/22, and this was accepted and approved by Cabinet for those Parish Councils most affected.

The new transitional grant will limit the impact of removing the Council Tax Support Grant to 75 pence per Band D Equivalent property, with any amount above that level being funded by this grant. Where the impact of removing the Council Tax Support Grant is below 75 pence per Band D property then no grant will be awarded, as indicated this new grant is supporting those Parish Councils most affected.

The Council understands that precepts have been submitted and approved however, this grant will help funding the shortfall if reserves. Ruckinge Parish Council grant allocation will be £47.

Cllr Harman also reported on the presence of tankers in Bromley Green Road and was told that the only reason they are currently there were to be on standby. She agrees it was rather excessive for 4-5 tankers to sit there waiting. She has a meeting in a few weeks’ time with Southern Water for an update.

Cllr Harman reported that there were no surveillance cameras available to use for the litter dumping at Ash Hill. They feel that a remote site like Ash Hill is unlikely to be effective and the cameras were more likely to be damaged. They have been in contact with the resident to thank them and to advise them on what to do if they see any fly tipping or litter dumping..

11 COUNTY COUNCILLOR’S REPORT

Cllr Mike Angell reported that they have had their last County Council meeting today and there will not be another one until the new council is formed in May. After 26 years Cllr M Angell will not be standing again..

12 RUCKINGE PARISH WEBSITE

Nothing to Report. A handover will happen once safe to do so.

13 RUCKINGE VILLAGE HALL & BRONLEY GREEN HALL

Cllr M Pepper reported that the hall floor in Bromley Green Road around where the fire exits doors have suffered damp issues and may need repairing.

Cllr A Beaney reported that Ruckinge Village Hall floor has now been taken up and that the timber is due to be delivered but the skirting needs to be replaced, an additional bill of £1k will be added for the skirting. They will also redecorate immediately after the floor will be laid.

Proposed Cllr P Sillibourne Seconded Cllr A Beaney.

14 HIGHWAYS & PUBLICS RIGHT OF WAY

Cllr M Pepper has raised that the sign for the Byway on the corner of Bromley Green Road has been knocked over possibly by a truck pulling out. The surface there has also been damaged, and a number of potholes have formed due to the number of lorries and tankers turning.

Cllr A Beaney reported that there were 2 large potholes on the main road (B2070) which were inspected 2 weeks ago resulting with lines painted round them. The following day only one was repaired. 2 weeks later another truck arrived and repaired the second one. Cllr A Beaney also commented on the owner of Athens Farm in Bromley Green Farm uses Ash Hill on a regular basis with a very large low loader. There is 6’6” width restriction on Ash Hill and Cllr A Beaney had to reverse about 200m to allow the lorry to pass. The question was asked if the Parish can do something about larger vehicles using Ash Hill as a cut through. Cllr L Harman suggested that once a registration plate is known for repeat offenders for it to be reported through Highways or through the police website.

15 ITEMS FOR INCLUSION ON THE NEXT AGENDA Co-opting of a new Councillor.

16 FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

DATE OF NEXT MEETING & ANNUAL PARISH MEETING

Thursday 8th April 2021 from 6.30pm on Zoom.

There being no other business the meeting closed at 8.15pm

RECORD OF PLANNING APPLICATIONS

FEBRUARY - MARCH 2021

21/00425/AS Oak View Barn, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EE Proposed 3 bay detached garage. Comments By 4th April 2020 Support

Decision Notices/Updates received from ABC

20/01645/AS The Nook, Marsh Road, Ruckinge, Ashford, Kent, TN26 2NZ Proposed two storey front extension, rooflights to rear. Permit

20/01773/AS Little Acorns, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EG Erection of replacement dwelling (existing dwelling to be demolished) Permit

20/01676/AS 1 Oak Ridge, Ruckinge, Ashford, Kent, TN26 2PA Two storey side and single storey rear extension; front porch; front & rear window. Permit

20/01684/AS Noakes Farm, Ash Hill, Ruckinge, Ashford, Kent, TN26 2PE Lawful development certificate - existing - confirmation that planning permission ref: 20/00322/AS has been lawfully implemented and is now extant. Permit

20/01805/AS Hans Farm, Kitsbridge Lane, Ruckinge, Ashford, Kent, TN26 2PX Change of use of buildings and land within their curtilage from an agricultural use to a flexible use falling within Class B1c (light industrial workshop) Prior Approval Not Required