Parish Council meeting minutes, April 2021
RUCKINGE PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH COUNCIL MEETING HELD AS A VIDEO-LINKED MEETING DUE TO ALTERNATIVE LOCKDOWN MEASURES DUE TO THE CORONA VIRUS ON THURSDAY 8TH APRIL 2021 COMMENCING AT 6.30 PM
PRESENT: Cllr J Reid (Chair), Cllr T Cliffe-Harrison (Vice Chair), Cllr A Beaney & Cllr P Sillibourne
PARISH CLERK: Ms C Laming
BOROUGH COUNCILLORS: Cllr Linda Harman
MEMBERS OF THE PUBLIC: There was one member of the public attending.
2 APOLOGIES FOR ABSENSE
An apology for absence was received by Cllr M Pepper. There was no apology for absence from Cllr D Archer.
3 APPROVAL OF REASONS FOR APOLOGY FOR ABSENCE Proposed Cllr A Beaney Seconded Cllr J Reid
4 DECLARATIONS OF PECUNIARY AND SIGNIFICANT INTEREST
Declarations of Pecuniary Interest
There were no Declarations of Pecuniary Interest.
Declarations of Significant Interest.
There were no Declarations of Significant Interest.
Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.
Councillors are also reminded of their common-law responsibilities with regard to pre-determination and fettering of discretion in relation to agenda items.
5 ACCEPTANCE OF MINUTES OF PREVIOUS MEETING & MATTERS ARISING FROM THE PREVIOUS MINUTES
Minutes of the meeting held on Thursday 11th March 2021 were accepted and it was unanimously agreed that Cllr J Reid should sign them.
Proposed Cllr A Beaney Seconded Cllr P Sillibourne.
6 CO-OPTION OF PARISH COUNCILLOR Following receipt of a written application for the vacancy of Parish Councillor from Mr Steve Hewison, it was unanimously agreed to offer him the position. The Clerk will send over The Declaration of Acceptance of Office to Mr Hewison to sign.
7 PUBLIC INTERVAL
There was one members of the public present. Mr David Robey who will be standing for the Conservatives for Ashford Rural South, in the Kent County Council Election on 6th May.
Discussion and Decision on action to be taken on any other matters related to Planning issues within the Parish.Please see attached list for decisions on current applications.
8 CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS
EMAIL CORRESPONDENCE BROUGHT TO THE ATTENTION OF THE MEETING All emails are forwarded to all Councillors
Account Balance & Payment of Accounts The November bank statement was e-mailed over to the Councillors.
The following accounts were signed off for payment:
Clerk’s Salary - £300.00
Clerks Expenses - £76.21
D.Hughes Payroll - £60.00
KALC Membership - £370.25
A.H Electrical Services - £95.00
J.Reid Expenses - £60.17
Proposed Cllr P Sillibourne Seconded Cllr T Beaney
Internet Banking The Clerk has started the process of transferring the Lloyds bank over to Unity Bank Trust.
The Old Church Hall Nothing to Report.
Defibrillator Cllr T Cliffe-Harrison reported that the 1st defibrillator has now been installed at Quality Body Works on Bromley Green Road. There was an additional cost of £95 for the electrician. It now needs to be registered. A training session, whether an online video or face to face once Covid restrictions are lifted, are to be booked in. The 2nd defibrillator still needs to be installed at Ruckinge Village Hall once the hall floor has been completed. The new installation of the first defibrillator will be communicated via social media and through word of mouth and neighbouring parishes will be informed too. A huge thank you to Mr Moon for allowing the defibrillator to be located on his premises in Bromley Green Road and to Cllr T Cliffe-Harrison for all her time and effort in ensuring the Parish had access to the life saving defibrillators.
Notice Boards Cllr J Reid reported that the left-hand glass door of the notice board has fallen off. Cllr T Beaney has informed that it is in the process of being repaired.
Speeding (Bromley Green Road) Borough Cllr L Harman suggested the best way was to request an assessment from the Highways Team but to wait after the KCC Elections. It was also suggested that Ruckinge PC create a Highways Improvement Plan/Wish List which will enable the KCC Representative to help with funding and support.
Appointment of Internal Auditor It was agreed that the Clerk can use the Internal Auditor from last year.
KALC & NALC Subscriptions It was agreed that the membership for 2021/2022 is to be paid. Proposed Cllr A Beaney Seconded Cllr J Reid
9 CHAIRMAN’S REPORT
Cllr J Reid reported about the concerns from several residents with regards to the works being carried out on Ash Hill. KCC has been very reassuring in an email that access will be available, and all points of concern were addressed, in particular, the strengthening of the banks.
10 BOROUGH COUNCILLORS REPORT
Cllr Harman recapped the highways issues at Ash Hill and parking at Oakridge. It was proposed that the Parish support the residents with regards to marking up the parking bays and providing a sign to say that parking is for residents only. She also had a virtual meeting with Southern Water and reports that there is a funding proposal for Bromley Green Road in particular helping with the lining of the drainage pipes. It was also reported that the Council meetings will be moved back to Face-to-Face meetings after the 6th May 2012 and virtual meetings will now longer be allowed.
11 COUNTY COUNCILLOR’S REPORT
Nothing to Report.
12 RUCKINGE PARISH WEBSITE
Nothing to Report.
13 RUCKINGE VILLAGE HALL & BRONLEY GREEN HALL
Cllr A Beaney reported that Ruckinge Village Hall floor should be competed by the end of April 2021.
14 HIGHWAYS & PUBLICS RIGHT OF WAY
See Chairman’s Report.
15 ITEMS FOR INCLUSION ON THE NEXT AGENDA Fishing on the Royal Military Canal.
16 FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS Cllr P Sillibourne has reported that there has been another fly tipping on Marsh Road.
DATE OF NEXT MEETING & ANNUAL PARISH MEETING
Thursday 8th May 2021 from 6.30pm on Zoom.
There being no other business the meeting closed at 7.52pm
RECORD OF PLANNING APPLICATIONS
MARCH - APRIL 2021
21/00461/AS Ruckinge Methodist Chapel, Marsh Road, Ruckinge, Ashford, Kent, TN26 2NZ Conversion of a fomer chapel to a one bedroomed dwelling with provision for one parking space. Comments By 22nd April 2021 Support
21/00540/AS Horton Green, Ash Hill, Ruckinge, Ashford, Kent, TN26 2PF Detached Oak Framed Garage. Comments By 22nd April 2021 Support
20/00322/CONB/AS Noakes Farm, Ash Hill, Ruckinge, Ashford, Kent, TN26 2PE Discharge of conditions 2, 3, 5, 11 & 15 Comments By N/A
21/00012/GPDE/AS Linroy, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EF Notification of larger home extension - single storey rear extension; depth 4.265m; ridge height 3.050m; eaves height 2.85m Comments By N/A No Comment
20/01118/CONA/AS Brisley Farm Buildings, Brisley Lane, Ruckinge, Kent, TN26 2PW Discharge condition 2, 3, 4, 5, 6, 7 Comments By 17th April 2021
21/00500/AS The Pheasantry, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EG Erection of steel framed metal clad dry storage outbuilding, to be constructed upon an existing area of hard standing located on the site. Comments By 16th April 2021 *Support unless the building is for Commercial Use.
*Is the outbuilding used for commercial or private use – TBC.
Decision Notices/Updates received from ABC
21/00425/AS Oak View Barn, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EE Proposed 3 bay detached garage. Comments By 4th April 2020 Refuse