Parish Council meeting minutes, May 2021

RUCKINGE PARISH COUNCIL

MINUTES OF THE ORDINARY PARISH COUNCIL MEETING HELD AS A VIDEO-LINKED MEETING DUE TO ALTERNATIVE LOCKDOWN MEASURES DUE TO THE CORONA VIRUS ON THURSDAY 6TH MAY 2021 COMMENCING AT 6.30 PM

PRESENT: Cllr J Reid (Chair), Cllr A Beaney & Cllr P Sillibourne, Cllr D Archer, Cllr M Pepper, Cllr S Hewison

PARISH CLERK: Ms C Laming

BOROUGH COUNCILLORS: Cllr Linda Harman

COUNTY COUNCILLOR:

MEMBERS OF THE PUBLIC: There was one member of the public attending.

1 INTRODUCTION

2 APOLOGIES FOR ABSENSE

An apology for absence was received Cllr T Cliffe-Harrison (Vice Chair) due to work commitments.

3 APPROVAL OF REASONS FOR APOLOGY FOR ABSENCE Proposed Cllr A Beaney Seconded Cllr D Archer

4 DECLARATIONS OF PECUNIARY AND SIGNIFICANT INTEREST

Declarations of Pecuniary Interest

There were no Declarations of Pecuniary Interest.

Declarations of Significant Interest.

There were no Declarations of Significant Interest.

Updating of Declarations of Interest for the Code of Conduct

Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.

Councillors are also reminded of their common-law responsibilities with regard to pre-determination and fettering of discretion in relation to agenda items.

5 ACCEPTANCE OF MINUTES OF PREVIOUS MEETING & MATTERS ARISING FROM THE PREVIOUS MINUTES

Minutes of the meeting held on Thursday 8th April 2021 were accepted and it was unanimously agreed that Cllr J Reid should sign them.
Proposed Cllr P Sillibourne Seconded Cllr A Beaney

6 PUBLIC INTERVAL

There was one members of the public present. Mr David Robey who will be standing for the Conservatives for Ashford Rural South, in the Kent County Council Election on 6th May.

7 PLANNING

Discussion and Decision on action to be taken on any other matters related to Planning issues within the Parish.Please see attached list for decisions on current applications.

8 CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS

EMAIL CORRESPONDENCE BROUGHT TO THE ATTENTION OF THE MEETING All emails are forwarded to all Councillors

Account Balance & Payment of Accounts The March bank statement was e-mailed over to the Councillors.

The following accounts were signed off for payment:

Clerk’s Salary - £300.00

Clerks Expenses - £50.24

A.Beaney Expenses - £50.26

Proposed Cllr M Pepper Seconded Cllr J Reid

Internet Banking The Clerk has had confirmation on the transfer from Lloyd’s bank to Unity Bank Trust. This will take place no later than the end of May 2021.

Communication, Technology & Social Media Cllr S Hewison raised the subject of our Social Media presence. It was agreed that a social media presence is required in order to better share information with the local community. It was agreed that a new Facebook page for Ruckinge would be created, this will also be linked to the existing Ruckinge Parish Council website.

Strategic Planning Cllr S Hewison posed a question as to whether the Parish Council had a defined (written) strategic plan setting out the aims and objectives of the group. While the answer was no, it was agreed that there were opportunities to better document the role of Parish councillors, potentially as part of a new welcome pack for newly elected/co-opted councillors

The Old Church Hall There have been a few rentals in the past few weeks but there has been no noise disturbance reported.

Defibrillator The 2nd defibrillator still needs to be installed at Ruckinge Village Hall. 3 Quotes to be requested from local Electricians.

Notice Boards Cllr A Beaney reported that the notice board at Bromley Green Hall is still in the process of being constructed and will be up shortly.

Speeding (Bromley Green Road) Nothing to report.

Works on Ash Hill/Boundary Concerns The resurfacing has been completed on Ash Hill and white lines added to the edge of the road. There is a concern that these lines will fade within time and HGVs will drive right up to the edge.

9 CHAIRMAN’S REPORT

Nothing to report.

10 BOROUGH COUNCILLORS REPORT Cllr Harman provided an update with regards to Southern Water and reports that there is now funding in place for Bromley Green Road which involves a gel system to create lining in the drainage pipes.

Ashford in Bloom is also back with a closing date of 4th July 2021. Please see the link below for more details https://www.ashford.gov.uk/housing/ashford-in-bloom-2021/

11 COUNTY COUNCILLOR’S REPORT

Nothing to Report.

12 RUCKINGE PARISH WEBSITE

Nothing to Report.

13 RUCKINGE VILLAGE HALL & BRONLEY GREEN HALL The flooring is now complete at Ruckinge Village Hall. The Hall Committee have donated the net cost of these works which totals £9339.85. The parish will pay the outstanding balance of £12,397.80.

Cllr S Hewison discussed the possibility of vehicle electric charging at the halls and whether it would be of benefit to the local community. He will contact Swarco who can supply these points. There are currently 3 electric charging points at Ivychurch Village Hall. Rubbish again has been dumped at Bromley Green Hall and it was discussed about the installing a camera. Resurfacing of the Bromley Green Hall car park was also discussed.

14 HIGHWAYS & PUBLICS RIGHT OF WAY Cllr S Hewison provided an overview of the fishing rights and laws pertaining to Ruckinge and neighbouring villages. Recent challenges with lockdown and poaching were discussed. Updated signs will be added to the bridge and north bank footpath at Marsh Road.

15 ITEMS FOR INCLUSION ON THE NEXT AGENDA

16 FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS It was reported that Wey Street was about to be resurfaced. Cllr P Sillibourne also reported that there has been more fly tipping on The Marsh but it has been removed and a tree has also been cut down and dumped on the Marsh Road 2 miles out of Ruckinge.

DATE OF NEXT MEETING & ANNUAL PARISH MEETING

t.b.c

There being no other business the meeting closed at 8.43pm

RECORD OF PLANNING APPLICATIONS

APRIL - MAY 2021

19/00635/CONA/AS Land between Blue Anchor and Danehurst, Hamstreet Road, Ruckinge, Kent Discharge of conditions: 2, 3, 4, 5, 6, 7, 8 & 9 Comments By 15th May 2021 N/A

21/00636/AS Wychwood Cottage, Stonegate Lane, Ruckinge, Ashford, Kent, TN26 2PR Erection of a garden room extension and a new cart shed, infilling of open porch and provision of boarding to the walls and slates to the roof of the existing bungalow. Change of use of agricultural land to residential curtilage. Comments By 13th May 2021 Support

21/00619/AS New House Farm, Poundhurst Road, Ruckinge, Ashford, Kent, TN26 2PQ Prior notification for proposed change of use of existing agricultural barns and land within their curtilage to form two larger residential dwellings with associated operational development. Comments By 10th May 2021 Support

21/00578/AS Throwley Cottage, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EF Roof conversion and additional first floor. Single storey rear extension. Comments By N/A

Decision Notices/Updates received from ABC

20/01773/CONA/AS Little Acorns, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EG Discharge of condition 2 Permit

21/00461/AS Ruckinge Methodist Chapel, Marsh Road, Ruckinge, Ashford, Kent, TN26 2NZ Conversion of a fomer chapel to a one bedroomed dwelling with provision for one parking space. Pending

21/00540/AS Horton Green, Ash Hill, Ruckinge, Ashford, Kent, TN26 2PF Detached Oak Framed Garage. Pending

20/00322/CONB/AS Noakes Farm, Ash Hill, Ruckinge, Ashford, Kent, TN26 2PE Discharge of conditions 2, 3, 5, 11 & 15 Permit

21/00012/GPDE/AS Linroy, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EF Notification of larger home extension - single storey rear extension; depth 4.265m; ridge height 3.050m; eaves height 2.85m Prior Approval not Required

20/01118/CONA/AS Brisley Farm Buildings, Brisley Lane, Ruckinge, Kent, TN26 2PW Discharge condition 2, 3, 4, 5, 6, 7 Pending

21/00500/AS The Pheasantry, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EG Erection of steel framed metal clad dry storage outbuilding, to be constructed upon an existing area of hard standing located on the site. Permit