Parish Council meeting minutes, June 2021
MINUTES OF THE ORDINARY PARISH COUNCIL MEETING HELD AS A VIDEO-LINKED MEETING DUE TO ALTERNATIVE LOCKDOWN MEASURES DUE TO THE CORONA VIRUS ON THURSDAY 24TH JUNE 2021 COMMENCING AT 6.30 PM
PRESENT: Cllr T Cliffe-Harrison (Acting Chair), Cllr A Beaney, Cllr P Sillibourne & Cllr M Pepper
PARISH CLERK: Ms C Laming
BOROUGH COUNCILLORS: Cllr Linda Harman
MEMBERS OF THE PUBLIC: There were six members of the public attending.
2 APOLOGIES FOR ABSENCE
An apology for absence was received Cllr S Hewison, Cllr D Archer and Chairman J Reid.
3 APPROVAL OF REASONS FOR APOLOGY FOR ABSENCE Proposed Cllr T Cliffe Harrison Seconded Cllr A Beaney
4 DECLARATIONS OF PECUNIARY AND SIGNIFICANT INTEREST
Declarations of Pecuniary Interest: There were no Declarations of Pecuniary Interest.
Declarations of Significant Interest: There were no Declarations of Significant Interest.
Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.
Councillors are also reminded of their common-law responsibilities with regard to pre-determination and fettering of discretion in relation to agenda items.
5 ACCEPTANCE OF MINUTES OF PREVIOUS MEETING & MATTERS ARISING FROM THE PREVIOUS MINUTES
Minutes of the Annual meeting of the Council held on Thursday 26th May 2021 were accepted and it was unanimously agreed that Acting Chairman Cllr T Cliffe Harrison should sign them.
Proposed Cllr M Pepper Seconded Cllr P Sillibourne
6 PUBLIC INTERVAL
There were six members of the public present. During this time, the members of the public discussed planning application 21/00789/AS. 2 people were against the application and 4 were supporting the application. It was agreed that the Councillors will arrange a visit to the site.
At 7.02pm all Councillors agreed that the Parish Meeting should close to allow the public and the Councillors to discuss the application informally. The meeting then opened again at 7.15pm.
COUNTY COUNCILLOR’S REPORT (see Appendix A) & BOROUGH COUNCILLORS REPORT
Discussion and Decision on action to be taken on any other matters related to Planning issues within the Parish.Please see attached list for decisions on current applications.
8 CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS
EMAIL CORRESPONDENCE BROUGHT TO THE ATTENTION OF THE MEETING
The May bank statement was e-mailed over to the Councillors. It was agreed that the Clerk will now expense for mileage to and from Parish Meetings.
The following accounts were signed off for payment:
Parish Clerk Salary | June Salary | £358.50
Parish Clerk Expenses | Zoom, Stationary, Mileage | £25.88
Internal Auditor | Colin Tearle | £75.00
Proposed Cllr A Beaney Seconded Cllr T Cliffe Harrison
Internet Banking Banking with Unity Bank Trust is now up and running and it was unanimously agreed to remove this item off the agenda.
Internal Auditors Report/Signing of the AGAR Cllr T Cliffe Harrison (acting Chairman) signed off the Auditors report and AGAR forms. The Asset Register needs to be updated. It was agreed that the Hall needs to be valued. The Clerk will action this.
Communication, Technology & Social Media Cllr S Hewison will update the Councillors at the next meeting.
Strategic Planning Cllr S Hewison will update the Councillors at the next meeting.
The Old Church Hall The owner has shut down the hot tub and there has not been any noise complaints since. It was unanimously agreed to remove this item off the agenda.
Defibrillator A thank you to the 2 installers of the 2 defibrillators was posted onto the Facebook Page. It was unanimously agreed to remove this item off the agenda.
Notice Boards It was agreed that Cllr A Beaney will source a Ruckinge Parish Council name sign for the 2 notice boards.
Speeding (Bromley Green Road) It was agreed that Ruckinge PC will implement a Highway Improvement Plan, and this will be a separate item on the agenda going forward. The mail from County Councillor David Robey with information on the plan was forwarded on to the Councillors on 9th June 2021.
Works on Ash Hill/Boundary Concerns It was unanimously agreed to remove this item off the agenda.
9 CHAIRMAN’S REPORT
Cllr T Cliffe Harrison had nothing to report but made a comment how wonderful it was to be back to face-to-face parish meetings.
10 RUCKINGE VILLAGE HALL & BRONLEY GREEN HALL It was agreed that the Clerk will book in an inspection for the play equipment at Bromley Green Road Hall.
Both set of accounts were given over to the Clerk at the meeting.
It was agreed that the Car Park at Bromley Green Road Hall needs repairing again, and it was suggested that the parish could explore the possibility of a grant from Kent Community Foundation.
It was agreed that the Clerk will contact Gibbs & Sons to arrange for the mowing at Carters Fields as the grass is now very long.
Cllr S Hewison will provide an update on the car electric charging at the next meeting.
11 HIGHWAYS & PUBLICS RIGHT OF WAY Nothing to Report. Cllr S Hewison will provide an update on the fishing at Royal Military Canal at the next meeting. Cllr A Beaney reported that the whole of the B2067 had been marked out for potholes, but the works are yet to start.
12 ITEMS FOR INCLUSION ON THE NEXT AGENDA
13 FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
DATE OF NEXT MEETING & ANNUAL PARISH MEETING Thursday July 8th 6.30pm at Bromley Green Road Village Hall
There being no other business the meeting closed at 8.03pm
RECORD OF PLANNING APPLICATIONS
May - June 2021
21/01026/AS The Stacks, Hamstreet Road, Ruckinge, Ashford, Kent, TN26 2NR Replacement side extension, two storey rear extension, link extension to garage, closure of existing access and creation of new vehicle access. Comments By 4th July 2021 Ruckinge PC support the application.
21/00789/AS Land North of and adjacent to Harrison House, Ash Hill, Ruckinge, Kent Construction of small outbuilding for use as a storage facility for the Ashford Bee-Keepers. Comments By 28th June 2021 Ruckinge PC object to the application.
21/00945/AS Costa Cottage, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EQ Garage with storeroom over. Comments By 27th June 2021 Ruckinge PC support the application.
Decision Notices/Updates from ABC
21/00635/AS Little Butts, Hamstreet Road, Ruckinge, Ashford, Kent, TN26 2NU Change of use of part of the land adjacent to Little Butts, from horse grazing and the erection of a two storey dwelling. Pending
21/00782/AS Hans Farm, Kitsbridge Lane, Ruckinge, Ashford, Kent, TN26 2PX Building operations required in connection with previously approved prior approval application for change of use of buildings from agricultural to light industrial use (under reference 20/01805/AS) Pending
21/00773/AS Mill House, Marsh Road, Ruckinge, Ashford, Kent, TN26 2PS Proposed replacement dwelling and detached garage Comments By 29th May 2021 (Extension Requested) Pending
19/00635/CONA/AS Land between Blue Anchor and Danehurst, Hamstreet Road, Ruckinge, Kent Discharge of conditions: 2, 3, 4, 5, 6, 7, 8 & 9 Permit
21/00636/AS Wychwood Cottage, Stonegate Lane, Ruckinge, Ashford, Kent, TN26 2PR Erection of a garden room extension and a new cart shed, infilling of open porch and provision of boarding to the walls and slates to the roof of the existing bungalow. Change of use of agricultural land to residential curtilage. Permit
21/00619/AS New House Farm, Poundhurst Road, Ruckinge, Ashford, Kent, TN26 2PQ Prior notification for proposed change of use of existing agricultural barns and land within their curtilage to form two larger residential dwellings with associated operational development. Prior Approval is Given
21/00578/AS Throwley Cottage, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EF Roof conversion and additional first floor. Single storey rear extension. Proposed Use/Development Not Lawful 20/01773/CONA/AS Little Acorns, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EG Discharge of condition 2 Permit
21/00461/AS Ruckinge Methodist Chapel, Marsh Road, Ruckinge, Ashford, Kent, TN26 2NZ Conversion of a fomer chapel to a one bedroomed dwelling with provision for one parking space. Permit
21/00540/AS Horton Green, Ash Hill, Ruckinge, Ashford, Kent, TN26 2PF Detached Oak Framed Garage. Pending
20/01118/CONA/AS Brisley Farm Buildings, Brisley Lane, Ruckinge, Kent, TN26 2PW Discharge condition 2, 3, 4, 5, 6, 7 Pending
David Robey - Ruckinge Parish Council KCC Report - June 2021 • Six weeks into the job - a very steep learning curve. KCC employs circa 7000 people, with a net budget of £1Bn, but a gross budget of circa twice that, so it is a very big beast.
• There have been a lot of induction sessions, with more to come, which have all been very useful. However, as an elected member, at any level of government, which we all are, we all know that once elected, we are responsible for everything from day one and I have had a number of residents contact me about their concerns which I am in the process of dealing with.
• The meetings so far have all been via Microsoft Teams, but KCC is moving back to face - to - face meetings gradually, in line with government guidance. However, it is likely that some non- statutory meetings will continue using MS Teams.
• I have been appointed Deputy Cabinet Member for Economic Development, and I am in the process of finding out what this will involve.
• I have had a number of discussions with Kent Highways and I have sent out some guidance on Parish Highway Improvement Plans (HIPs). If Ruckinge does not have one, then it would be a good idea to put one together, as it enables the Parish to chip away at many small highways requirements over time.
• I have sent out details of KCC Member Grants, which total £16000 for this year. If you let me know what you would like, then I will put it into the system, as I am anxious to spend the money, although I have to spread it around between all seven parishes.
• I have also sent out details of the Reconnect LCPG Grant Scheme, which is designed to support children and young people coming out of the COVID restrictions. Grants of between £1000 and £5000 are available, but the deadline for applications is 27th June. You should contact firstname.lastname@example.org for more information and to apply.
• If you don’t already have one, Ruckinge PC should also consider having a shopping list of things that you would like, just in case some monies become available. This might be S106 money, which is an ABC matter, but it could also be that some money from the government, for a specific purpose, is put on the table, which could be via ether ABC or KCC. Quite often this happens at short notice, with short deadlines, so having the list to hand obviously helps avoiding missing out.
• I will try and attend most PC Meetings, but for a short slot. If you need me to come and talk about a particular issue, then I will and if you need some KCC Officer advice, then I will try and arrange this as well, given sufficient notice.
• I can always be contacted by phone or email, if necessary, at any time.
D P J Robey 21/06/21